Records index for audits and client reviews
When a client, auditor or inspector asks for records, the hard part is often finding them. This index lists common record types and where yours are kept. Tick only what applies to your operations. It does not say which records the law requires; see the regulation hubs for that. Adapt this to your own dive project plan, company procedures and the rules that apply where you work. It is a prompt list, not a statement of what the law requires.
Records index for audits and client reviews · Marine Deep Port template · adapt before use
Company
Prepared by
Date
Period covered
Common record types to index
- Dive project plans and their revisions
- Risk assessments
- Diving operation records / dive logs
- Supervisor appointments
- Diver qualifications and medical certificates
- Equipment register, examination and test certificates
- Pre-use / pre-dive check records
- Briefing and toolbox talk records
- Incident, near-miss and defect reports, and their close-out
- Emergency drills
- Client and permit correspondence
| Record type | Applies? (Y/N) | Where kept (system / folder) | Owner | Retention period you apply |
|---|
Template from port.marinedeep.com. It is a prompt list, not a statement of legal requirements. Adapt it to your dive project plan and procedures.